California Consumer Privacy Act Rights

Last Updated: January 9, 2024 

Purpose of this Policy

Sodexo and our affiliates takes the protection of your personal data very seriously. 

The California Consumer Privacy Act of 2018 (“CCPA”) and associated amendments provides consumers (California residents) with specific rights regarding their personal information. If the CCPA applies to you, this policy describes your CCPA rights and explains how to exercise those rights.  

This policy may be amended, supplemented or updated, in particular to comply with any legal, regulatory, case law or technical developments that may arise.  

Definitions

“Personal information” means any information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer, household, or device. This does not include: 

• Publicly available information from government records; 

• Deidentified or aggregated consumer information; and 

• Information excluded from the CCPA's scope, like: 

• health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA) or clinical trial data; and 

• personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FCRA), the Gramm-Leach-Bliley Act (GLBA) or California Financial Information Privacy Act (FIPA), and the Driver's Privacy Protection Act of 1994. 

“us” or “our”means those entities and affiliates of Sodexo that are based in the United States or Canada for all dimensions and activities.  

“you” means any website or application user/visitor. 

“Website” means either (1) the website where this privacy policy appears at the footer or (2) the Application where this policy is linked.  

Your Rights and Choices

The CCPA provides consumers (California residents) with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights. 

Sodexo and its affiliates does not provide these rights and choices for Business to Business (B2B) personal information. 

Access to Specific Information and Data Portability Rights 

You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you: 

• The categories of personal information we collected about you. 

• The categories of sources for the personal information we collected about you. 

• Our business or commercial purpose for collecting or selling that personal information. 

• The categories of third parties with whom we share that personal information. 

• The specific pieces of personal information we collected about you (also called a data portability request). 

• If we sold or disclosed your personal information for a business purpose, two separate lists disclosing: 

• sales, identifying the personal information categories that each category of recipient purchased; and  

• disclosures for a business purpose, identifying the personal information categories that each category of recipient obtained.  

Sodexo does not provide these access and data portability rights for Business to Business (B2B) personal information. 

Deletion Request Rights 

You have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.  

We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to: 

• Complete the transaction for which we collected the personal information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, or otherwise perform our contract with you. 

• Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities. 

• Debug products to identify and repair errors that impair existing intended functionality. 

• Exercise free speech, ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law. 

• Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. seq.). 

• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information's deletion may likely render impossible or seriously impair the research's achievement, if you previously provided informed consent. 

• Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us. 

• Comply with a legal obligation. 

• Make other internal and lawful uses of that information that are compatible with the context in which you provided it. 

Exercising Access, Data Portability, and Deletion Rights

To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by either:  

• Calling us at (888) 820-8095; 

• Emailing us at Privacy.noram@sodexo.com; or 

• Filling out our CCPA Data Subject Request form. 

Only you, or someone legally authorized to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child.  

You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must: 

• Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative. 

• Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it. 

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.  

Making a verifiable consumer request does not require you to create an account with us.  

However, where applicable, we do consider requests made through your password protected account sufficiently verified when the request relates to personal information associated with that specific account. 

We will only use personal information provided in a verifiable consumer request to verify the requestor's identity or authority to make the request.  

For instructions on exercising sale opt-out rights, see the below section titled “Personal Information Sales Opt-Out and Opt-In Rights.” 

Response Timing and Format 

We endeavor to respond to a verifiable consumer request within forty-five (45) days of its receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing. 

If you have an account with us, we may deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option.  

Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request's receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance. 

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.  

Non-Discrimination 

We will not discriminate against you for exercising any of your CCPA rights. Unless permitted by the CCPA, we will not: 

• Deny you goods or services. 

• Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties. 

• Provide you a different level or quality of goods or services. 

• Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services. 

However, we may offer you certain financial incentives permitted by the CCPA that can result in different prices, rates, or quality levels. Any CCPA-permitted financial incentive we offer will reasonably relate to your personal information's value and contain written terms that describe the program's material aspects. Participation in a financial incentive program requires your prior opt in consent, which you may revoke at any time.  

How to Contact Us

If you have any questions or comments with regard to this policy, please do not hesitate to contact us at the following address privacy.noram@sodexo.com or contact our Group Data Protection Officer by sending an email at the following email address: dpo.group@sodexo.com.